Guidelines for Expense Reimbursement

Purpose:
The State Council appreciates, values and respects the time and talents expended by all volunteers for SHRM activities provided to members in the state of Wisconsin.  It is recognized that volunteers may be self-employed or that employers may not subsidize expenses incurred to attend SHRM functions.  To ensure that a financial burden is not placed upon individuals, the following non-employer expenses will be eligible for reimbursement by the State Council for volunteer efforts provided on behalf of the Wisconsin membership.

All expenses are subject to annual review for eligibility as budget permits.  The State Council may vote to approve other travel, conference, scholarship, chapter support, student chapter support and miscellaneous expenses appropriate within budget constraints and as circumstances require.

Procedures:
State Council Procedures
Complete and submit a Wisconsin State Council Expense Reimbursement Form (which is available on the website) with the appropriate documentation to the State Director for approval.  The State Director will forward to the Treasurer for payment.

State Conference Procedures
Complete and submit a Wisconsin State Conference Expense Reimbursement Form (which is available on the website) with the appropriate documentation to a State Conference Co-Chair for approval.  The State Conference Co-Chair will forward to the Treasurer for payment.

State Council Volunteer Eligibility:

Chapter Leaders

• National Leadership Conference Reimbursement:
  State Chapters that participate in 80% of Council meetings each year, will be eligible for reimbursement to their chapter of $300 for attendance at the National Leadership Conference for that year. This will be paid for the Chapter President or their designate to attend. Submit a reimbursement request form (available on the website) along with receipts up to $300, to the Council Director for approval before December 31st. Reimbursement is paid from the Wisconsin Council SHRM to the chapter and not an individual.
• State Conference Registration
  Requires database to be submitted as requested – one conference registration per chapter
• State Leadership Conference Reimbursement: (effective January 1, 2008)
  The Wisconsin SHRM Council will pay the registration fee for Council members to participate in the State Leadership Conference. In addition, we will pay one registration fee per Chapter if the Chapter participates in 80% of the State Council meetings. The cost of travel and room charges are not included in this reimbursement program.

At Large Director

• Attend Council Meetings
• Attend National Leadership – up to $900

Certification Director

• Attend Council Meetings
• Attend National Leadership – up to $400

College Relations Director

• Attend Council Meetings
• SHRM Student Chapter Start-Ups and Visits
• Attend NCR HR Games – up to $1400
• Attend National Leadership- up to $400

Communications Director

• Attend Council Meetings
• Attend National Leadership – up to $900

Conference Liaison

• Attend Council Meetings
• Attend National Leadership – up to $900
• Attend another “State” Conference – up to $800

Diversity Director

• Attend Council Meetings
• Attend National Leadership – up to $400
• Attend SHRM Diversity Conference – up to $1700

Foundation Director

• Attend Council Meetings
• Attend National Leadership – up to $400

Governmental Affairs Director

• Attend Council Meetings
• Attend National Leadership – up to $900
• Attend SHRM Employment & Legislative Conference – up to $325

Leadership Director

• Attend Council Meetings
• Attend State Leadership
• Attend National Leadership – up to $900

Workforce Readiness Director

• Attend Council Meetings
• Attend National Leadership – up to $400

District Directors

• Attend Council Meetings
• Visit Existing / Start-Up Chapters
• Attend National Leadership – up to $400

Secretary

• Attend Council Meetings
• Attend National Leadership – up to $900

Treasurer

• Attend Council Meetings
• Attend Conference Meetings
• Attend National Leadership – up to $900

State Director Elect

• Attend Council Meetings
• Attend State Leadership
• Attend National Leadership – up to $400
• Attend National SHRM Conference – up to $2000

State Director

• Attend Council Meetings
• Attend Chapter Meetings – up to $300
• Attend Regional Council Meetings – up to $1000
• Attend State Leadership
• Attend National Leadership – up to $1000
• Attend National SHRM Conference – up to $2500

Updated 5/22/06